ARTICLE 3
Boards, Committees and Commissions
3.1 Except as otherwise provided by law, or by these By-Laws, or by specific vote of the town meeting, all town boards shall be subject to the provisions of this Article. As used in this Article, the following terms shall have the following meanings:
3.1.1 ''Board" shall mean any board, committee, commission or other body of the Town, however named or constituted, which is composed of two or more members and has been or is established pursuant to statute, these By-Laws, vote of the town meeting or vote of the Board of Selectmen.
3.1.2 "Appointed board" shall mean a board any of the members of which are appointed by an appointing authority.
3. 1.3 "Permanent appointed board" shall mean an appointed board the purpose of which is on-going and is not limited to one or more specifically defined objects culminating in the filing of a report or the completion of an authorized or delegated assignment.
3.1.4 "Appointing authority" shall mean the Moderator, the Board of Selectmen or any other officer or board of officers, or combination thereof, responsible for the appointment of members of an appointed board.
3.1.5 "Elected board" shall mean any board the members of which are elected by all the voters of the Town at the town election.
3.2 The members of each permanent appointed board shall be appointed for a term of three years ending on June 30 of the third year following the year of appointment, except that, when appointing the initial members of a newly established permanent appointed board or when appointing the members of a permanent appointed board established prior to the effective date of this Article the members of which had been appointed for a term of one year, the appointing authority shall appoint as nearly one-third of the members as possible for terms expiring on June 30 of the first, second and third years, respectively, following the year of appointment. The members of permanent appointed boards shall serve until their respective successors are appointed and qualified.
3.3 If a vacancy occurs in the membership of an appointed board, the appointing authority shall appoint a new member to serve for the balance of the unexpired term.
3.4 Every board, including every elected board, shall annually select a chairman, a clerk or secretary and such other officers, if any, as the board shall deem necessary. The clerk or secretary may, but need not, be a member of the board. The clerk or secretary shall keep an accurate record of each meeting of the board and shall file such records with the Town Clerk following their approval by the board. All rules and regulations adopted by a board shall likewise be filed with the Town Clerk. Every board shall annually file a report of its activities, in form suitable for printing in the Annual Town Report, on or before such date as may be fixed by the Selectmen. Every board shall conduct its meetings in accordance with the open meeting laws of The Commonwealth.
3.5 The chairman of each appointed board shall report to the appointing authority the name of any member who fails to attend any three successive meetings of the board. The appointing authority may thereupon declare the office of such member vacant and appoint a successor to fill such vacancy in accordance with Section 3.3. This section shall not apply to persons who are serving as members of an appointed board solely by virtue of their holding another town office.
3.6 No town officer or member of a town board shall use any paper, stationery or other article bearing the Town Seal or representation thereof or bearing the name of a town board for other than official Town purposes regardless of whether private payment has been made for such use.
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